Executive Assistant

Reports To: Chief Executive Officer

Position Type: Hourly, negotiable according to experience and fit; package includes company stock options, as well as tax advantaged employee benefit plans.

Tocagen is a clinical-stage, cancer-selective gene therapy company focused on developing first-in-class, broadly applicable product candidates designed to activate a patient’s immune system against their own cancer from within.

Every member of our team plays a significant role in our success. Tocagen hires individuals who share our passion for ending cancer mortality and have exceptional talent that will contribute to this goal.

Function/Scope:

The Executive Assistant will work directly with C-level executives and will be responsible for performing a number of administrative duties. The Executive Assistant is a highly skilled, self-motivated professional, capable of managing their work load and prioritizing tasks. They must set up clear communication channels, and develop systems and strategies to deal with a fast-paced corporate environment and sometimes unpredictable workload.

Duties and Responsibilities Include But Are Not Limited To:

  • Provides high-level administrative support to Company Executives.
  • Handles details of a highly confidential and critical nature.
  • Collects and prepares information for use in discussions and meetings of Executive staff, Board of Directors, and outside individuals.
  • Prepares presentation materials and agendas for Company Executives.
  • Coordinates domestic and international travel arrangements.
  • Makes high-level contacts of a sensitive nature inside and outside the company.
  • Coordinates meetings and conference calls.
  • Composes letters and memoranda from verbal direction or from knowledge of company policy and procedures.
  • Provides confidential administrative support to Company Executives, including typing, report compilation, expense reports, meeting minute documentation, copying, faxing, filing, mail processing and other clerical functions.
  • Receives and screens telephone calls, mail and visitors for Company Executives. In absence of supervision, exercise judgment in assessing levels of urgency and forwarding to appropriate personnel for handling.
  • Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors.
  • Performs other duties as required.

Desired Knowledge and Abilities:

  • Experience with calendar management, meeting and event planning, preparation of presentations, conference registration, and expense report administration.
  • Must be detail-oriented and be able to operate with considerable independence.
  • Requires in-depth knowledge of company operations, policies and procedures.
  • Outstanding word processing, spreadsheet and graphic software skills in Microsoft Office Suite to include Word, Excel, PowerPoint, Outlook and Visio.
  • Maintain positive, professional relationships with personnel at all levels of the organization.
  • Excellent written and verbal communication skills.

Education & Experience:

  • Business degree (7+ years of combined college education and work experience may be substituted for a degree).
  • Minimum 5 years of experience as an administrative assistant (experience supporting executive level management).

Application Form